Position Description

Accounts Payable
Location Pasadena, CA
Job Function Accounting
Employment Status Regular, Full-Time
Apply Now

Alexandria Real Estate Equities, Inc. (NYSE:ARE), an S&P 500® company, is an urban office REIT uniquely focused on collaborative life science and technology campuses in AAA innovation cluster locations. Founded in 1994, Alexandria pioneered this niche and has since established a significant market presence in key locations, including Greater Boston, San Francisco, New York City, San Diego, Seattle, Maryland, and Research Triangle. Alexandria is known for its high quality and diverse tenant base. Alexandria has a longstanding and proven track record of developing Class A properties clustered in urban life science and technology campuses that provide its innovative tenants with highly dynamic and collaborative environments that enhance their ability to successfully recruit and retain world-class talent and inspire productivity, efficiency, creativity, and success. For more information, please visit www.are.com.

We are seeking an experienced Accounts Payable in our Pasadena office.  The incumbent will be a highly skilled individual who has experience working with a high volume of invoices and full cycle Accounts Payable.  Furthermore, this individual must be detail oriented and have the ability to work well in a team-oriented environment.

The Company is an equal opportunity employer.  We are pleased to consider all qualified applicants without regard to race, color, sex (including sexual or gender identity), religion, national origin, ancestry, sexual orientation, age, marital or veteran status, genetic information, physical or mental disability, or medical condition. 

Essential Duties and Responsibilities:

Will employ a number of duties in the areas of Accounting, project support, and a variety of administrative duties, consisting but not limited to the following:

  • Manage the day-to-day Nexus web-based invoice approval workflow, including but not limited to, indexing and routing invoices for approval, checking for accuracy of the amount and verifying general ledger coding to the invoice support, monitoring time-sensitive invoices, reviewing for completeness of appropriate documentation prior to payment, and processing check runs
  • Act as a liaison between Asset Services team and Accounting to ensure invoices are paid timely to mitigate risk of penalty fees and/or service interruptions
  • Assist with the annual review of the vendor master file, including review of identifying potential fraud risk areas as it relates to vendor set-up/maintenance, checking for validity of the vendor set-up in JD Edwards Accounting software, and maintaining approval supporting files for all vendor set-up packages
  • Perform monthly reconciliations of the Accounts Payable Aging to the general ledger
  • Reconcile monthly Company’s credit card transactions for monthly payment and obtain general ledger coding as part of month-end Accounting close
  • Prepare the annual Form 1099 filings and annual unclaimed property reporting
  • Manage employee travel and business expense reports through Concur web-based software
  • Act as Accounting’s point-of-contact to research and resolve variances of outstanding payments with vendors
  • Maintain Form W-9 database in JD Edwards Accounting software
  • Participate in ad-hoc projects such as internal and external audit requests, Financial Reporting projects, process improvements, department goals and initiatives, and other special projects

Qualifications and Experience: 

  • Bachelor’s degree required
  • Minimum of 2+ years of experience in Accounts Payable, ideally in a large corporate environment
  • Strong verbal and written communication skills to interact with all levels including, but not limited to vendors, HQ/field personnel, senior management, etc.
  • Ability to multi-task in a fast-paced environment
  • Committed to accuracy, timeliness, and quality of work
  • Adept at business-related software: Microsoft Excel, Word, etc.
  • Nexus, Concur, and JD Edwards software experience desirable
Back Apply Now