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Position Description

Administrative Assistant - Business Development
Business Line Transportation
ID # 13459
Job Type Permanent - Full Time
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WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 48,000 team members across the globe.  In Canada, our 8,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

The excellence we bring to our work and to our workplace has been recognized far and wide. We’re among the LinkedIn Top 25 Companies two years in a row, one of the Top 100 Sustainable Companies in the World (and among the Top 10 in Canada), and we earned Platinum Elite Recognition through our participation in more than half of Canada's Top 100 Infrastructure Projects.

At WSP :

  • We value our people and our reputation
  • We are locally dedicated with international scale
  • We are future focused and challenge the status quo
  • We foster collaboration in everything we do
  • We have an empowering culture and hold ourselves accountable

 


 

THORNHILL or OAKVILLE

 

WSP is currently seeking an Administrative Assistant, Business Development to join the WSP Business Development team in the Thornhill or Oakville, ON office.  This position provides support to the firm’s bids and opportunities process, and to the Enterprise Business Development Coordinator and Business Development team as required. This role focuses on efficiently obtaining and distributing bid and opportunity documentation, and maintaining bid tracking and information sharing tools and systems. The successful candidate will be customer service oriented and will provide high-caliber communications to senior staff nationwide.   

RESPONSIBILITIES

  • Ensuring the efficient and timely communication of bids and opportunities activity;
  • Obtaining and distributing bid packages and addenda enterprise-wide;
  • Confidently navigating all bid eProcurement sites used by WSP (MERX, APC, Ontario tenders, Biddingo, etc.);
  • Liaising with external procurement agents/purchasing agents and city officials to obtain bid packages;
  • Ensuring document management; keeping all bid package information complete, accurate, and readily available;
  • Liaising with senior staff regarding internal policy changes and procurement trouble shooting;
  • Providing general customer support and PR for EBD team internal clients;
  • Updating and ensuring accuracy of EBD records on Sharepoint;
  • Supporting the Enterprise Bid Development Coordinator as required; and
  • Other duties as assigned/required.

 

QUALIFICATIONS

  • Previous administrative experience (preferably in a professional services B2B environment is an asset);
  • Solid proficiency in Microsoft office (focus on MS Word, Excel, PowerPoint and Outlook);
  • Excellent organizational and time-management skills, with an ability to work in a fast-paced environment with minimal supervision;
  • Proven ability to:
    • Prioritize and to understand business needs and priorities;
    • Effectively meet tight deadlines;
    • Consistently deliver high-caliber, accurate work with a high degree of attention to detail;
    • Take direction and guidance;
  • Strong verbal and written communication skills are required (communicating in a clear, concise, and accurate manner is a key success factor in this role)
  • Strong teamwork skills with an ability to communicate effectively with all levels of staff and who is committed to the success of WSP.  

 

NICE TO HAVE QUALIFICATIONS (considered an asset)

  • Previous experience within any of the industries where WSP business lines provide services is an asset;
  • Any exposure to Public Sector or large corporate proposal preparation is an asset;
  • Any experience in engineering, architecture, or construction industries is an asset; 
  • Any experience with bid eProcurement sites including Merx, Ontario Tenders, Bids and Tenders, Biddingo, and APC, among others is an asset.

 

 

 

 

 

Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.

WSP Canada Inc.

 

Thornhill, ON

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