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Position Description

Administrative Assistant, Municipal Engineering
Business Line Infrastructure
ID # 13294
Job Type Permanent - Full Time
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WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 48,000 team members across the globe.  In Canada, our 8,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

The excellence we bring to our work and to our workplace has been recognized far and wide. We’re among the LinkedIn Top 25 Companies two years in a row, one of the Top 100 Sustainable Companies in the World (and among the Top 10 in Canada), and we earned Platinum Elite Recognition through our participation in more than half of Canada's Top 100 Infrastructure Projects.

At WSP :

  • We value our people and our reputation
  • We are locally dedicated with international scale
  • We are future focused and challenge the status quo
  • We foster collaboration in everything we do
  • We have an empowering culture and hold ourselves accountable

 


 

KAMLOOPS

WSP is currently seeking an Administrative Assistant / Project Coordinator to join our Kamloops office. This position would be responsible for administrative tasks as well as assisting Project Managers in the day to day tasks of each project.

The administration duties include word processing, documentation, reports, data entry, photocopying, distribution, filing, preparation of courier packages, office and safety supply orders, setting up truck maintenance, assisting in office and vehicle checks with the office safety coordinator, packaging drawings for clients, organize office socials, answering phones, fixing office technical problems through IT, submit accounts payable and receivable, and ordering and disposal of printer equipment.

The Project Coordinator duties include writing proposals, opening new projects and proposals within WSP, tender documentation, project scheduling, project budgets, attending project meetings and producing meeting minutes, invoice distribution, pulling land titles, coordination with other offices on projects, Update the CRM, completion of progress payments and change orders.

RESPONSIBILITIES

  • Develop, produce and distribute reports, proposals, meeting minutes and general correspondence;
  • Maintain electronic filing system;
  • Type, format, photocopy and email documents;
  • Coordinate outgoing and incoming courier shipments with mailroom staff;
  • Miscellaneous assistance to project manager with day to day project operations; and
  • Other Duties as assigned/required.

QUALIFICATIONS

  • High School degree with minimum 3 years relevant experience as an Administration Assistant preferably within an Engineering/Architectural or other professional services office;
  • Excellent organizational and time management skills to respond to changing priorities and handle multiple tasks;
  • Proven ability to meet deadlines and prioritize workload;
  • Experience with Staples order site, myLTSA, Deltek Vision, Sharepoint, Dropbox, ZOHO, Skype for Business, City mapping systems (GIS Data), Purolator website (for creating courier pickups);
  • Ability to interpret construction drawings;
  • Experience with Microsoft Word, Excel, Outlook, PowerPoint, Adobe InDesign, Adobe Acrobat, and working knowledge of Civil 3D is an asset;
  • Excellent Communication skills – written and verbal, including teamwork and interpersonal abilities; and
  • Ability to work independently as well as in a team environment.

 

 

 

Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.

WSP Canada Inc.

 

Kamloops, BC

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