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Position Description

Project Management Coordinator
Business Line Buildings
ID # 13155
Job Type Permanent - Full Time
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WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 48,000 team members across the globe.  In Canada, our 8,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

The excellence we bring to our work and to our workplace has been recognized far and wide. We’re among the LinkedIn Top 25 Companies two years in a row, one of the Top 100 Sustainable Companies in the World (and among the Top 10 in Canada), and we earned Platinum Elite Recognition through our participation in more than half of Canada's Top 100 Infrastructure Projects.

At WSP :

  • We value our people and our reputation
  • We are locally dedicated with international scale
  • We are future focused and challenge the status quo
  • We foster collaboration in everything we do
  • We have an empowering culture and hold ourselves accountable



WSP is currently seeking a Project Management Support to join our Project Management Team, located at our Ottawa office. Reporting to the Director this position will be responsible for  managing, organizing, and controlling project activities under the direction of a Project Manager & Project Director.



  • Represent the interests of PSEPC in all actions.
  • Work effectively and efficiently such that the Client sees WSP’s fee as a good investment
  • Support project management decisions that comply with the Company vision and targets.
  • Communicate ideas for improving company processes with a positive and constructive attitude, and for developing this attitude in others
  • Keep the Project Manager (PM) and others informed about project status and issues that may negatively impact client relations.
  • Other duties as assigned/required.
  • Attend client meetings and assist with  fulfilling the project requirements
  • Assist the PM in drafting  project proposals, budgets, cash flow projections, schedules, meeting minutes, and monthly reports
  • Prepare project organization and communication charts
  • Participate in project meetings with the client, design team, and contractor; prepare meeting minutes, tracking logs, and project deliverables as required.
  • Chair site meetings, if required, prepared meeting minutes and and distribute them  to all project team members
  • Track the progress and quality of work being performed by design disciplines/trades; prepare tracking logs as required
  • Use project scheduling and control tools to monitor projects plans, work hours, budgets and expenditures
  • Effectively and accurately communicate relevant project information to the client and project team; use verbal, written, and graphical communication tools and techniques.
  • Ensure clients' needs are met in a timely and cost effective manner
  • Verify that all insurances are in place, up to date, and completed accurately
  • Manage small phases of the projects as required
  • Review field inspection reports from Consultants throughout the lifecycle of the project
  • Draft weekly and monthly reports for the clients
  • Assist the PM in the issuance of requests for proposals, (RFP), tenders or other procurement methods. Keep accurate records during these processes
  • Issue Contracts, Letters of Intent, Purchase Orders, etc.  Maintain Contract Execution Tracking Log
  • Assist the PM in the review of Contractor quotations to ensure that only fair and reasonable pricing is recommended for approval
  • Review and track Consultant, Suppliers and Contractor progress claims for billing purposes
  • Verify that all insurances are in place, up to date and made out correctly
  • Track and manage RFIs, contemplated change notices, change directives, and change orders
  • Review Consultant’s Certificate of Substantial Performance  and verify all required project close out documents are obtained
  • Draft building and development permit applications for review by PM
  • Make the PM aware of all activities that require or may require review
  • Obtain direction for quality control review activities from the PM
  • Maintain communication with PM for resource allocation and peer reviewer for quality assurance


  • 3-5 years' experience working with a Construction, Design, or Project Management Firm
  • Degree in Architecture, Engineering, or minimum 2 year Construction Engineering/Management diploma
  • Understanding of construction processes and terminology
  • Service oriented with demonstrated initiative
  • Previous experience drafting budgets, cash flows, and preliminary schedules is an asset
  • Ability to review drawings, budgets and Contractor quotations
  • Strong interpersonal and communication skills - verbal, written, and presentation


Our Benefits

What if we can?

What if you could have work-life balance? What if you can be rewarded in ways that support your individual needs? What if you can be accepted for who we are? Here at WSP – we can!

WSP recognizes that work is only one part of our lives and making time for the other things in our life is important – be that our families, our friends or ourselves. So, if working from home, working part-time or having flexible start and finish time will help with this let us know as part of your application.

WSP offers standard benefits including a 37.5 hour working week, Personal flex days, RRSP, TFSA, Flex dollars life and travel insurance, paid professional subscriptions, and you can choose to use your flex dollars to purchase anything fitness and wellness related – so if you would like to hop on a new bike – WSP can help!

Be you, be happy - we strive to have a friendly and inclusive culture which respects and maximizes the contribution individuals can bring to WSP. We recognize the benefits that people with varying backgrounds and experiences can bring. 


This role will require security clearance and offers of employment will be conditional on obtaining the required level of clearance. This will be discussed with you at the interview.  Learn more

The selected candidate must be authorized to work in Canada





Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.

WSP Canada Inc.


Ottawa, ON

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