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Position Description

Document Control Specialist
Business Line Transportation
ID # 12856
Job Type Contract
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WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 48,000 team members across the globe.  In Canada, our 8,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

The excellence we bring to our work and to our workplace has been recognized far and wide. We’re among the LinkedIn Top 25 Companies two years in a row, one of the Top 100 Sustainable Companies in the World (and among the Top 10 in Canada), and we earned Platinum Elite Recognition through our participation in more than half of Canada's Top 100 Infrastructure Projects.

At WSP :

  • We value our people and our reputation
  • We are locally dedicated with international scale
  • We are future focused and challenge the status quo
  • We foster collaboration in everything we do
  • We have an empowering culture and hold ourselves accountable




Be involved in projects with our Project Controls Team and be a part of a growing organization that meets our client’s objectives and solves their challenges.

At WSP, we are driven by inspiring the right people to be part of our future-focused business objectives. Our devotion to teamwork has allowed us to build communities and expand our skylines. Here at WSP, anything is within our reach- and yours as a WSP employee. Come join us and help shape the future!



  • Assist with managing an Electronic Document Management System for project delivery. This may include management of permissions for the DMS, depending on the level of experience.
  • Administer the Document Control Policies and Procedures; including but not limited to capturing all correspondence, emails, submittals, transmittals, naming conventions, document workflows, internal audits, records storage, project closeout and turnover.
  • Distribute electronic documents, submittals, transmittals and correspondence to defined recipients.
  • Assist the project team members in collecting, tracking, storing and retrieving documents.
  • Edit documents to meet project standards including naming conventions, formatting and templating.
  • Suggest improvements to the Document Management System or processes. This may include drafting Document Management processes for review and implementation, based on the level of experience.
  • Collaborate with other team members performing work for the Transportation iPMO.
  • Act in a professional and competent manner as a WSP representative at the Client site office.
  • Other duties as assigned/required.




  • 3-5 years of relevant experience managing documents in a professional environment
  • Understanding of document quality and records retention requirements
  • Advanced user in Microsoft Word, Outlook, SharePoint
  • Excellent communication and organizational skills, both oral and written (English)
  • Willingness to ask questions and clarify assigned duties
  • Excellent attention to detail, able to check documents for basic quality control (numbering, constructive problem solving skills, interpersonal skills
  • Ability to multitask and manage multiple priorities



  • Intermediate or Advanced level user in ProjectWise
  • Experience with Microsoft Excel, Access
  • Records management designation
  • Experience with ISO standards (9001:2015)
  • Experience in design or construction Industry





Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.

WSP Canada Inc.


Vancouver, BC

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