WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.
We have over 48,000 team members across the globe. In Canada, our 8,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.
We are future focused and challenge the status quo
We foster collaboration in everything we do
We have an empowering culture and hold ourselves accountable
VANCOUVER, EDMONTON OR CALGARY
WSPis currently seeking a Rail Project Coordinator to join our office in Vancouver, Edmonton or Calgary. Reporting to Rail Project Controls Manager - Rail Systems Engineering, the Rail Project Coordinator provides support and assistance to the Rail Systems team, coordinating and supporting the execution of project activities, including document control, cost analysis, record keeping and liaison with the team. As a member of the Rail Systems Engineering team, you will be given opportunities to apply your education and experience on large, complex projects. You will be challenged to manage multiple priorities, meet tight deadlines, and maintain a very high quality. You will gain knowledge through mentorship and skills development, fast-track your professional development to become a strong project coordinator in the rail consulting field
Receive information related to the project and distribute the information to the responsible parties;
Maintain a register of all project documents by regular updates of related logs to track all documents;
Manage and monitor timelines related to submissions or review process by email notification and reminders;
Perform operational and financial analysis, cost-benefit analysis, and econometric analysis;
Manage program and project document management system and retrieve project documentation communicated between related teams;
Interface with the project team on document control matters and train all applicable project staff in the use of the document management system;
Attend meetings, as required, take minutes, distribute minutes of meeting, follow-up on actions;
Coordinate project team monthly and bi-weekly progress meetings; draft, release agendas and minutes;
Report preparation and drafting of correspondence;
Ensure all project documentation is compliant with project formats, company standards, styles, and verification forms;
Communicate with clients, sub-consultants, and team members in a professional manner;
Anticipate and plan for requirements of tasks, execute tasks in a timely manner, and know when to ask for help;
Review final reports and submissions for delivery and prepare courier packages;
Research best practices, developing a business case, reporting and client presentations;
With Rail Project Controls Manager’s guidance, prepare project plans including, work breakdown structures, scheduling, cost plan, quality plan, change management plan, communications plan, risk plan, procurement plan and resource plan;
Track and report on project plan progress for cost and schedule reporting, change control and analyzing areas with deviations from the project plan;
Monitor weekly performance and quality; recommend corrective actions to the Rail Project Controls Manager;
Maintain and monitor project issue logs, and provide support to the other Managers as required;
Other rail project administrative duties as assigned/required.
Bachelor’s degree in Engineering from an accredited University;
Minimum 3 years of relevant experience;
Minimum of 2 years of experience in rail systems engineering, transit or equivalent is an asset;
Strong interest and / or experience in transit operations;
Ability to think creatively, work independently and deliver high quality work with minimal supervision and within aggressive timelines;
Adaptability and flexibility including ability to manage deadline pressure, ambiguity and change;
Excellent problem-solving abilities;
Ability to synthesize problems, and communicate point of view and analytical results;
Team player with a flexible attitude and the ability to prioritize workload and handle multiple deadlines;
Exceptional interpersonal skills;
Integrity, professionalism, and excellent written and verbal communication skills are required to handle both internal and external communications with tact and diplomacy;
Ability to work in teams and generate a spirit of cooperation while coordinating diverse activities and groups; people management and negotiating skills within a team environment;
Experience in project administration and/or document control in a design or professional services environment is an asset;
Familiarity with handling drawings and technical documents and project management practices;
A self-starter with strong organizational skills and the ability to take initiative;
Motivated by teamwork; enjoy working in highly collaborative environments;
Strong attention to detail;
Strong computer skills, including Word, Excel, PowerPoint, Outlook, and Visio. MS Access is an asset;
Strong analytical and quantitative skills are a must;
Available for occasional overtime work;
Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).
WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.
WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.
WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.