Position Description

Accounting Generalist
Location AB- Banff
# of openings 1
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Accounting Generalist.

The Opportunity

The Accounting Generalist is responsible for organizing and coordinating administrative and clerical accounting duties ensuring departmental effectiveness and efficiency. The Accounting Generalist is responsible for the management of Banff Centre's corporate credit card program and will coordinate and conduct training sessions for Banff Centre employees in the use of the purchase and payment request system (NAV), corporate credit card program, and general finance processes. 

Specific Accountabilities

Corporate Card Program

  • Receive purchasing card and travel card applications; review for accuracy and completeness.

  • Maintain signed and approved Employee Agreement Forms.

  • Set up new accounts, track cardholder’s and manager’s/approvers completion of training prior to card distribution.

  • Conduct new cardholder and manager/approver training.

  • Maintain master cardholder listings and perform account maintenance as needed.

  • Data management, including account status, terminations, card manager listings, etc.

  • Maintain delegation of authority forms.

  • Assist with policy compliance reviews and periodic audits. Communicate results, including any potential card misuse, to supervisor.

  • Closing accounts (terminations) including card collection and system update.

  • Day to day communications with cardholders, card managers and bank provider (BMO Spend Dynamics).

Administration

  • Point person for Finance Department maintenance, mailing, shipping, supplies, equipment.

  • Organize and schedule department meetings.

  • Responsible for ensuring Financial Services operations and procedures are organized, correspondence is controlled, filing systems are in order, supply requisitions are reviewed and approved

  • Establish a protocol for the Financial Services department by outlining procedures for protection, retention, record disposal, and retrieval.

  • Participate actively in the planning and execution of department events.

  • Design and implement filing systems and ensure they are maintained and current.

  • Establish and monitor procedures for record keeping.

  • Ensure security, integrity and confidentiality of data.

  • Monitor and maintain office supplies inventory.

  • Monitor and maintain cheque inventory.

  • Handle customer inquiries and complaints.

  • Create new vendors in NAV for expense claims and payment requests.

  • Process A/R payments/cheques.

Training and Delivery

  • Liaise with HR (Training) to schedule sessions, registrations, NAV access. 

  • Prepare hard copy training materials and oversee and direct group and individual training sessions for Financial Services software and process.

Qualification and Educational Requirements

  • Completion of a college diploma or certificate in Accounting 

  • Minimum of three years’ professional work experience in an accounting office environment with experience working in both Accounts Receivable and Accounts Payable

  • Proficient in MS Office, particularly Excel, Outlook, and Word

  • Knowledge of office management responsibilities, systems, and procedures

  • Knowledge of clerical practices and procedures

  • Excellent attention to detail and the ability to effectively complete multiple tasks with conflicting deadlines 

  • Strong organizing, planning, time-management and prioritizing skills

  • Excellent written and verbal communication skills

Employment Terms & Benefits

In accordance with CUPE 4318, this is a unionized, permanent, salaried support staff position, subject to a six-month probationary period. 

The salary for this position is up to $42,660.80 annually ($23.44 per hour), based on working 35 hours per week.  The successful candidate will be eligible to participate in the extended medical and dental group benefits plans and will contribute to an employer-matched pension plan.

Application Process

We are accepting applications for the Accounting Generalist until a suitable candidate has been found.

Candidates offered a position with Banff Centre, in this capacity, will be required to obtain a criminal record check verifying a clear record before a job offer can be finalized. 


Diversity Statement

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Banff Centre for Arts and Creativity hires on the basis of merit and is strongly committed to fostering diversity within its work community. If you are a foreign national please visit our International Applicants page for more information.

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