Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)
TITLE: Finance & Accounting Officer
LOCATION: Washington, DC
REPORTS TO: Manager Finance & Accounting Country Support
The Elizabeth Glaser Pediatric AIDS Foundation is a global leader in the fight against pediatric HIV and AIDS, working in 15 countries and at over 5,500 sites around the world to prevent the transmission of HIV to children, and to help those already infected. Today, because of the highly successful work of the Foundation and its partners, pediatric AIDS has been virtually eliminated in the United States. With a growing global staff of over 1,000—nine of 10 who work in the field—the Foundation’s global mission is to implement HIV prevention, care, and treatment programs; further advance innovative research; and to execute strategic and targeted global advocacy activities to bring dramatic change to the lives of millions of women, children, and families worldwide.
The Finance Officer will provide routine accounting and financial analysis support to the foundation’s Finance & Accounting Department. S/he will take ownership of the monthly review of field finance reports, bank reconciliations, asset & liability account balances and other financial data for assigned Foundation country offices and ensure compliance with all accounting and foundation practices and procedures.
Job Responsibilities :
- Support finance & accounting staff from up to 2 Foundation country offices in the successful execution of their responsibilities;
- Reviews field finance reports (in QuickBooks), bank reconciliations, asset & liability account balances, and other financial data received country offices on a monthly basis;
- Investigates accounting-related issues/problems, responds to questions, works with country office staff to make approved corrections to accounting data as needed;
- Conduct compliance review of accounting documentation based on department procedures on a monthly basis;
- Prepare monthly financial reports for portfolio and reviewing reports with field managers and other interested parties.
- Provide special reports to program staff and donors
- Perform analysis on various programmatic and operational activities
- Coordinate budget development of countries in portfolio
- Reconciles assigned general ledger accounts each month, including country office cash balance account;
- Review and process International Assignee housing allowance reimbursement requests, in conjunction with Washington, DC Human Resources;
- Prepare and assist in trainings and orientations for new country office accounting staff;
- Travel to field offices as necessary for training and/or financial review;
- At direction of Controller, obtain required supporting documentation and assist in preparation of other schedules as needed in conjunction with the Foundation’s annual financial audit;
- Attends country office support calls and other country office-related meetings, as appropriate.
- Assists in operations support of project start up and close out ;
- Assists in drafting and reviewing new country office or DC-based accounting-related policies & procedures
- Maintains a working knowledge of all Foundation Corporate Services policies and procedures, and communicates these clearly;
- Respond promptly, courteously, and correctly to inquiries from internal and external colleagues.
- Bachelor’s degree in Accounting, International Business, or related field
- 3-5 Years related experience
- Strong Excel Skills
- Familiarity with QuickBooks or other accounting software
- Knowledge, experience, and familiarity with all federal compliance rules, regulations and standards associated with federal funding and non-profit accounting, such as 2 CFR 200
- Understand, utilize and assess chart of accounts for proper reporting of fund tracking to various funding sources, allowable and non-allowable expenses, projects, activities, departments and functions.
Knowledge, Skills, and Abilities
- High level of analytical ability and attention to detail
- Effective organizational and time management skills
- Ability to prioritize and manage multiple projects in a fast paced, deadline driven environment
The Foundation expects all employees to possess the fundamental competencies of interpersonal skills, communication, accountability, continual learning, and driving results. The ideal candidate will either be proficient or advanced in the following set of competencies, specific to this position’s level of Officer:
Inspires and fosters team commitment, spirit, pride, and trust
Facilitates cooperation and motivates team members to accomplish group goals
Anticipates and meets the needs of internal and external customers
Delivers high-quality products and services
Is committed to continuous improvement
Understands and appropriately applies principles, procedures, requirements, regulations, and
policies related to specialized expertise
Makes well-informed, effective, and timely decisions, even when data are limited or solutions
produce unpleasant consequences
Perceives the impact and implications of decisions.
The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, EGPAF complies with applicable state and local laws governing nondiscrimination in employment in every location in which the Foundation has facilities.