Program Coordinator, Program Implementation and Country Management

Location: Washington, DC
Job Code: 1857
# of openings: 1

Description

Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)
Job Description

TITLE: Program Coordinator, Program Implementation and Country Management

LOCATION: Washington, DC

REPORTS TO: Sr. Country Support Team Manager

CLASSIFICATION: Non-exempt, full-time

"Sometimes in life there is that moment when it's possible to make a change for the better. This is one of those moments."

-Elizabeth Glaser

The Elizabeth Glaser Pediatric AIDS Foundation is a global leader in the fight against pediatric HIV and AIDS, working in 16 countries and at over 7,000 sites around the world to prevent the transmission of HIV to children, and to help those already infected. Today, because of the highly successful work of the Foundation and its partners, pediatric AIDS has been virtually eliminated in the United States. With a growing global staff of over 2,600—nine of 10 who work in the field—the Foundation’s global mission is to implement prevention, care, and treatment; further advance innovative research; and to execute strategic and targeted global advocacy activities  to bring dramatic change to the lives of millions of women, children, and families worldwide. 

Job Summary

The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is seeking a Program Coordinator (PC) for our Program Implementation and Country Management (PICM) unit. This role provides important support to the Country Officers (COs) who function as backstops for EGPAF’s country programs, as well as to the Country Support Team Managers and to the Senior Directors overseeing the Country Directors. The PC provides programmatic, technical, financial and operational assistance to all levels of the PICM team. This individual serves as a key resource in helping the PICM unit to fulfill necessary programmatic, technical, and operational needs and to ultimately help it achieve the goal of supporting country programs to reach the Foundation’s mission. 


Job Responsibilities

Documentation, Research and Reporting

  • Collating information from various sources to produce initial drafts of documents
  • Assist with formatting and editing of key documents.
  • Development of report schematics, tables, and charts.
  • Development of report timelines and calendars
  • Assist with presentation development and editing
  • Support Country Officers in research activities as needed, including literature reviews, abstract development, and assisting with presentation development.
  • Perform data queries and analysis for CO.
  • Assist in new business initiatives, such as formatting and editing sections of proposals.

Meetings and Conference Facilitation

  • Schedule and coordinate meetings and conference calls; formulate and distribute agendas; participate and/or take notes.
  • Research and prepare relevant materials for internal and external meetings with staff, donors, partners, etc.
  • Assist with the planning and coordination of PICM team retreats
  • Assist with the planning and organization of international meetings or conferences.

Communication and Information Management

  • Lead the unit’s efforts around utilization of the EGPAF intranet, uploading and maintaining content on a regular basis.
  • Maintain unit files (electronic and paper).
  • Support COs with uploading and maintaining award management documentation

Travel and other Support

  • Assist with travel arrangements and expense reports for Senior Directors, Country Support Team Managers, and COs as requested.
  • Prepare arrangements for EGPAF staff and external parties who visit the Washington office on business related to the PICM unit.
  • Prepare and coordinate the onboarding of new hires onto the CO team
  • Develop, distribute, and collect surveys for the PICM unit

Required Qualifications

  • At least 1 year of relevant experience.
  • Bachelor’s degree preferred.
  • Proficiency in French
  • Familiarity with or interest in public health, international relations, international development, or related field.
  • Field experience in a developing country is preferred.
  • Advanced skills in Microsoft Word, Excel, PowerPoint, etc. is preferred.
  • Ability to travel 10%.
  • Strong writing skills, copy editing and formatting skills
  • Strong time-management capabilities.
  • Ability to multi-task, prioritize and handle competing deadlines.
  • Excellent attention to detail and organizational skills.
  • Strong communication skills, both oral and written.
  • Flexible and adaptable to changing situations.
  • Proactive and able to work independently when necessary.
  • Strong team player and positive attitude.
  • Cross-culturally aware and sensitive.              

Competencies

The Foundation expects all employees to possess the fundamental competencies of interpersonal skills, communication, accountability, continual learning, and driving results. The ideal candidate will either be proficient or advanced in the following set of competencies, specific to this position’s level of Individual Contributor:

  • Problem Solving   –  Problem solving is a person’s ability to use critical thinking to identify and analyze problems, weigh relevance and accuracy of information, generate and evaluate alternative solutions, and makes recommendations.
  • Flexibility   –  Flexibility is a person’s ability to be open to change and new information and rapidly adapt to new information, changing conditions, or unexpected obstacles.
  • Resilience   –  Resilience is a person’s ability to deal effectively with pressure, remain optimistic and persistent under adversity, and recover quickly from setbacks.
  • Time Management   –  Time management is a person’s ability to effectively manage one’s time and resources to ensure that work is completed efficiently.

The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, EGPAF complies with applicable state and local laws governing nondiscrimination in employment in every location in which the Foundation has facilities.



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