Back Data Entry Stations – Project Manager

Location: Lilongwe, Malawi
Job Code: 1773
# of openings: 1




The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is a recognized global leader in the fight against HIV/AIDS.  In its work to eliminate pediatric AIDS through research, advocacy, and prevention and treatment programs, EGPAF currently supports national, district, and local governments, facilities, communities, and non-governmental partners in 15 countries.  EGPAF supports service provision for comprehensive HIV care, treatment and prevention programs, and health systems strengthening.  EGPAF has worked in Malawi since 2001. Today, EGPAF Malawi implements evidence‐based HIV prevention, care and treatment interventions in 179 health facilities in eight districts through EGPAF’s U.S. President’s Emergency Plan for AIDS Relief/U.S. Centers for Disease Control and Prevention (PEPFAR/CDC) ‐ funded Achieving HIV Epidemic Control through Scaling Up Quality Testing, Care and Treatment in Malawi. To ensure availability of age and sex disaggregated reporting for improved program management and to facilitate epidemic control of HIV, PEPFAR and the Government of Malawi have decided to rapidly expand simple electronic reporting within Malawi, to reach 95% of sites by the end of FY19.  To meet this need, EGPAF has been requested to lead the development of an electronic solution that will include digitization of the ART MasterCard, aggregate reporting of HTS etc. that can be quickly deployed to site to enable reporting from 1 July 2019.

EGPAF seeks to fill the following open position:

Position                                               : Back Data Entry Stations – Project Manager 

Direct Supervisor                               : Country Director

Location                                              : EGPAF Offices - Lilongwe


Summary of the Position:

The BDE Project Manager will provide leadership and oversight to ensure the project is delivered on time on budget and within defined scope.  S/he will represent EGPAF and ensure the BDES can meet the needs of multiple and diverse stakeholders. S/he will oversee the technical development with inputs from all stakeholders. S/he will lead the planning and execution of the national rollout plan including procurement, installations, recruitments, trainings, implementation and ongoing quality assurance.

The Project Manager will oversee an Implementation Coordination and Database Management teams. S/he will liaise closely with the EGPAF Informatics Team lead for the development of applications, SI&E Director for M&E requirements of the applications and the Databases. The Project Manager will also be responsible to manage the budget, sub awards and contracts to execute the project in compliance with organizational and donor policies.


Essential duties and responsibilities include, but are not limited to the following:

Stakeholder Relationships: The Project Manager will be responsible for ensuring collaborative relationships and regular communications with multiple stakeholders of the project including the Department of  HIV/AIDS (DHA)/ Department of Quality Management and Digital Health (DQMDH), Ministry of ICT, Central Monitoring and Evaluation Department (CMED), PEPFAR, District Health Management Teams (DHMTs) and Implementing Partners (IPs) on regular basis to present progress of the project and ongoing adaptions and changes as required.

Project Design and Adaptation: The Project Manager will ensure that the design of the back data entry stations and associated applications meet the needs of the users and required reporting functions. The Manager will support the system development team with decisions regarding development approaches and technology, provide inputs in the development of additional functionalities to the application.

Project Implementation:  Working with the DHMTs, IPs and Contractors, the Project Manager will ensure smooth and rapid deployment of the back data entry stations and ongoing maintenance of the stations. The Project Manager will ensure feasibility of the deliverables within the rapid and aggressive timelines. The Project Manager will oversee the required documentation and development of Policies, Procedures, and Issue Log/ Help Desk System.

Monitoring and Evaluation: The Project Manager will set up systems to monitor the progress of the project and including the progress and ongoing updates to the Back Data Entry Stations across the country.  

Awards and Contract Management: The Project Manager will be responsible to manage sub grants and contracts as required for the execution of the deliverables in compliance with EGPAF and donor policies.  

Budget and Compliance: The Project Manager will be responsible for managing the budget and associated reporting in compliance with EGPAF and donor policies. 

Required Qualifications, Knowledge, skills and abilities

  • Degree in Management or Information Technology/ Informatics or Public Health or Statistics or Demography 

  • At least than 3 years’ experience in a Management Role

  • Experience with working with, creating ICT solutions for Health

  • Experience with management of USG awards and or contracts

  • Working knowledge of PEPFAR programs and  health systems in Malawi

  • Ability to work in a fast-paced environment under tight deadlines while producing quality content.

  • Strong organizational, interpersonal, oral and written communication skills.

  • Experience in working effectively in a multidisciplinary environment.

  • Ability to work independently as well as within a team setting.

  • Highly organized, meticulous and reliable

  • Comfortable working independently and developing new procedures and systems

  • Good interpersonal skills

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